Employment Eligibility Verification I

After further discussion and acquiring additional information, below is HR’s guidance on completing I-9s during this time. The university has acquired a blanket amount of I-9 Anywhere, but once these are used, the department will be charged $19.98 per I-9 Anywhere. Vision 2026 Expanding W&M’s reach, educating for impact and evolving to excel. News Celebrating the work of W&M faculty, staff and students.

Employers must update or reverify certain ID documents at or prior to their expiration date. This does not apply to already presented and accepted non-expired U.S. Passports or Permanent Resident Cards when they reach their expiration date, nor to any List B documents (e.g., state driver’s licenses and state IDs). The USCIS website, in the Employer section, Employer Bulletins, lists the limited requirements and allowed instances for reverification.

• The earliest you may complete the Form I-9 is as soon as you have accepted your job offer.
• Section 2 must be completed by an authorized university representative on or before the employee’s third day of employment.
• Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States.
• For this reason some immigration lawyers advise companies to avoid requiring an I-9 until a candidate is hired rather than risk a lawsuit.
• It is used for verifying the identity and employment authorization of individuals hired for employment in the United States.
• Please note, if you are using an international passport and I-94, you will also need a copy of your I-20 or DS-2019.
• If the department has a question about whether or not an individual requires a new I-9 or not, please contact Kathryn Viola ().

Other individuals may become permanent residents through refugee or political asylee status or other humanitarian programs. The Alien # is the USCIS# on the permanent resident or “Green Card”. The I-9 processor will use Tracker I-9 Complete to complete Section 3 of the Form I-9. Section 3 may be used to re-verify or update work authorization for existing employees and for rehires. I-9 processors may complete this section if this section has not already been utilized and is still accessible. Otherwise, a new Form I-9 should be used for re-verification and for updating in the I-9 Complete system. The I-9 processor must use Tracker I-9 Complete to complete Section 2 of the form within three business days of the employee’s first day of employment.

Payroll Department

The Columbia University representative reviews Section 1 for accuracy and completeness and completes Section 2. U.S. citizens and all work authorized individuals are protected from document abuse. The Immigration Reform and Control Act which introduced the requirement leading to the promulgation of the I-9 form also included anti-discrimination provisions. This provision applies to employers of three or more workers and covers both hiring and termination decisions. In addition, an employer must accept any valid document or combination of documents specified in the I-9 form as long as the documents appear genuine. In order for a member of the Student Employment Office to complete Section 2, you must present acceptable documents that establish your identity and employment authorization, in person. Review the list of acceptable documents and ensure that you have possession of the original documents before your start date.

Yes, with the implementation of USFWorks, the Form I-9 is digital and physical copies are no longer accepted. However, you must provide acceptable documents that establish your identity and employment authorization in person. Digital copies, scanned images, and photos of the documents are not acceptable. This form is part of Duke’s SuccessFactors Employment system and your hiring department will send you a link to this system.

I-9 forms do not have to be filled out on applicants, just on newly-hired employees. The OSC can help workers by calling employers and explaining proper verification practices and, when necessary, by providing victims of discrimination with charge forms.

Our Electronic Form I

Departments should submit new hire transactions as early as possible so that employee and student worker information is in the system before the employee or student conducts the verification step. This will help the process run smoothly for employees and student workers, and will avoid delay or interruption of employment. In accordance with U.S. immigration law, all faculty, staff, and student workers paid by MIT are required to provide proof of identity and authorization to work in the United States. Section 2 must be completed no later than the third business day after your start date. Section 2 of the form must be completed in person at one of the University’s I-9 center.E-Verify is integrated with the I-9 process and will be completed at the same time section 2 is completed. Emory University is required to use the federal government’s E-Verify system to confirm the identity and work eligibility of all faculty and staff , regardless of citizenship. A. You cannot refuse to hire persons solely because their employment authorization is temporary.

All individuals hired at the university must complete a federal https://www.bookstime.com/ within three days of hire. Individuals that will be paid from a funding source that requires e-verification must be e-verified. Not all new hires at the university will need to be e-verified. It is used for verifying the identity and employment authorization of individuals hired for employment in the United States.

• However, you must review the certification to ensure that it relates to the person hired and observe the person sign the certification.
• For locations using E-Verify, an E-Verify case will be created with the information from the I-9.
• If you have just arrived and do not have a permanent address, type the address where you are currently residing in the United States.
• If the prospective employee does not bring documents needed to complete the I-9 verification process by the first day of work, the person cannot begin work and cannot be put on payroll.
• The request form can be found on SeaNet, under the New EPAF options.
• Provide the expiration date on your DS if you are a J-1 visa student.

The only exception to the photocopy rule is a certified copy of a birth certificate. Note that employees in F-1 and J-1 status normally do not have the documentation appropriate for these categories.

Social Security Card Issues And Restrictions

All new paid MIT employees hired or newly required, including faculty, staff and student workers, are to be E-Verified. All existing employees or student workers assigned to perform work on a federal contract which includes a FAR clause must also be submitted to E-Verify in compliance with federal law.

The employee must still sign the certification block in Section 1. You do not need to complete a new I-9 for such promoted or transferred employees. For details on when receipts can be accepted for certain documents, see this page of the U.S. Form I-151 has been withdrawn from circulation and is no longer an acceptable “List A” document. However, Form I-551 remains an acceptable “List A” document. The nonimmigrant visa stamp in your passport is a travel document that allows you to enter the U.S.

Hireright

If Section 1 is not completed by the first day, the issue will be escalated to the designated I-9 managers or groups assigned by each campus location. The Form I-9 is a two-page form comprising three sections. Each section contains different requirements, and failure to comply would result in delayed hiring, transmission of incorrect data to USCIS for E-Verify purposes and civil penalties. For U-M units outside of the Ann Arbor campus not using the Regional I-9 Centers, training on completing I-9s is avaiable on the United States Citizenship and Immigration Services I-9 Central website. Form I-9 can be completed as soon as, but not before, a job offer has been extended and accepted. Completion of the I-9 form is required by Princeton University for all graduate students.

If you did not use a preparer or translator, check the option indicating, “I did not use a preparer or translator” and leave the remaining fields blank. Your primary home address, as entered in the “Enter Contact Information” task, will be your current physical address. Number does not apply, leave the field blank to generate “N/A” after submission. Find resources for welcoming, educating, and connecting new employees.

The new hire will receive an email from E-Verify with email address of the W&M HR contact. It will have detailed information on how to fill out Section 1 and provide a Receipt Code that the new hire will have to provide to the I-9 Completer. If the employer makes copies of the documents shown by the employee, it should keep them in a separate I-9 file in case of a CIS audit. An employer who fails to keep proper records that I-9s are properly filed can be fined $110 per missing item for each form, up to $1100 per form, even if the employee is legally authorized to work in the United States.

Student Employment Quick Links

Otherwise, a new Form I-9 must be used, and Section 1 and Section 2 must be completed. E-Verify is a federal government system that uses federal databases to validate individual identities and work eligibility from the information gathered in the Form I-9 .

You must complete the Form I-9on or before your first day of work. The earliest you may complete the Form I-9 is as soon as you have accepted your job offer. The Office of Human Resources will contact employees and provide steps necessary to contest and resolve an E-Verify® Tentative Nonconfirmation.

Please refer toThe List of Acceptable Documentsfor guidance on the types of documents required, and please note that all documents presented must be original and unexpired. We are not allowed to accept copies, pictures, or faxes of documents. Prior to the employee’s first day of paid work, the employee should use Workday to complete Form I-9 Section 1 Employee Information and Attestation. When Section 1 is completed, the employee will receive instruction on acceptable documents to provide to their I-9 Coordinator for completion of Section 2.

For detailed information on the possible results of the E-Verify process, seeE-Verify Process Summary from Equifax. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration .

Failure to comply can jeopardize the contract funding received university-wide. After completing and submitting Section 1, you will bring your identification documents to an authorized Graduate School representative to complete Section 2.Click here to view a list of acceptable documents. Please note, if you are using an international passport and I-94, you will also need a copy of your I-20 or DS-2019. Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. Citizenship and Immigration Services, will help you verify your employee’s identity and employment authorization.

What Do I Need To Complete A Remote Form I

All other employees working on the Ann Arbor campus should have the Form I-9 completed at a Regional I-9 Center. Employees of Michigan Medicine and the Flint and Dearborn campuses should follow the instructions provided by human resources in order to complete Form I-9.

Completing Form I

Employees who cannot produce documentation to complete the Form I-9 within three days of hire must not work or be paid. If documentation is not produced by the end of the third day, employees must not be permitted to work.

Please allow one to two business days for your request to process. Additional approval from the unit SHRP may be requested by the Background Check team. You will receive a confirmation email when access has been granted.

This pertains to all staff, faculty, academic appointees and student hires. Faculty, staff, and temporaries who are newly hired at the university and immediately paid from a funding source that requires e-verification must be e-verified within 3 days of date of hire. Existing university faculty, staff, and temporaries that are transferred to a funding source that requires e-verification must be e-verified within 30 days of the effective date of appointment to this source of funds. The university currently offers regional I-9 Centers where faculty, staff, and temporary employees complete the I-9 process.